Virtual Assistant Services

Professional Legal Secretarial & Administrative Support, Tailored to Your Practice 

At Diamond VA Services, we understand that no two legal practices operate in exactly the same way.

Whether you need regular assistance with day-to-day administration, additional resources during busy periods or support with a particular project, our services can be tailored to your requirements.

With over 25 years' experience in legal administration, we provide reliable, professional and flexible support to solicitors, barristers and law firms throughout Australia.

Our goal is to help you manage your workload efficiently, without compromising on accuracy, confidentiality or quality.

Legal Secretarial and Administrative Support

Access experienced legal secretarial assistance without the overheads associated with employing additional staff.

Our services include:

• General legal secretarial and administrative support
• Drafting and preparing legal correspondence and documents
• Costs agreements and disclosure documentation
• Preparing and maintaining legal precedents and templates
• Electronic file management
• Legal searches and research assistance
• Liaising with clients, counsel and service providers
• Email, diary and appointment management
• Maintaining document management systems and practice databases

Whether you need help with a single matter or regular support across your practice, we can adapt to your preferred working arrangements.

Document Preparation, Formatting & Proofreading

Legal documents demand accuracy, consistency and attention to detail.

With extensive experience preparing complex legal documentation, we can assist with:

• Preparing and formatting legal correspondence and documents
• Proofreading for spelling, grammar, formatting and consistency
• Creating and updating document templates and precedents
• Formatting lengthy or complex documents
• PDF conversions, merging, editing and document organisation
• Preparing professional presentations and reports
• Copy typing and document amendments

Our focus is on producing professional, accurate and consistently formatted documents that reflect the standards of your practice.

Audio Transcription and Dictation

Save valuable time by outsourcing your transcription requirements to an experienced legal secretary who understands legal terminology and documentation.

We provide transcription assistance for:

• Legal dictation
• Correspondence
• File notes
• Memoranda
• Reports
• Other legal and professional audio recordings

Our extensive legal background allows us to approach transcription with an understanding of the terminology, context and accuracy required in legal practice.

Business and Practice Administration

In addition to specialist legal secretarial services, Diamond VA Services provides broader business administration support.

These services include:

• Email and calendar management
• Appointment and meeting coordination
• Client and service provider liaison
• Database and CRM management
• General research and information gathering
• Conference and travel arrangements
• PowerPoint presentations
• Website management and updates
• Social media administration
• Event planning and coordination
• Recruitment administration, including job advertisements, candidate shortlisting, interview coordination and referee checks

This broader range of services can be particularly valuable for sole practitioners and smaller law firms requiring assistance beyond traditional legal secretarial duties.